Notary Specialist Job at Dexian, Plano, TX

VTlIOXlQRmNHdkZHazNRSUtlL3RxUWlJUXc9PQ==
  • Dexian
  • Plano, TX

Job Description

We are seeking a detail-oriented and highly organized Notary Specialist to manage, process, and maintain critical business documents with accuracy and legal compliance. This role requires an active Texas Notary Public Commission, as the specialist will regularly notarize documents related to contracts, legal records, financial transactions, and other business needs.

The ideal candidate will be experienced in handling confidential information, possess excellent written communication skills, and have a thorough understanding of document control and notarial responsibilities in the State of Texas.

Key Responsibilities:

  • Prepare, review, and manage a wide range of documents including contracts, agreements, affidavits, and regulatory forms.
  • Notarize documents in compliance with Texas state laws and company policies.
  • Maintain accurate logs and records of notarizations and document activities.
  • Assist departments with formatting, organizing, and archiving electronic and physical documents.
  • Coordinate document reviews, approvals, and signatures with internal and external stakeholders.
  • Ensure document retention practices meet state regulations and company policies.
  • Support audits, legal reviews, and compliance reporting by providing relevant documentation.
  • Provide administrative support for special projects involving legal or regulatory documentation.

Basic Qualifications:

  • Active Texas Notary Public Commission (must be maintained throughout employment)
  • High school diploma or GED required; Associate's or Bachelor’s degree preferred
  • 1+ years of experience in document control, legal administration, or a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
  • Familiarity with document management systems (e.g., DocuSign, Adobe Sign, M-Files)
  • Strong organizational skills and attention to detail
  • Excellent verbal and written communication skills
  • Ability to handle confidential information with discretion
  • Occasional lifting of file boxes (up to 20 lbs) may be required
  • Must report onsite Monday – Friday

Preferred Qualifications:

  • Previous experience working in legal, financial, or real estate industries
  • Knowledge of Texas notarization laws and best practices
  • Experience with compliance or regulatory documentation

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Tags

Monday to Friday,

Similar Jobs

Midwest Logistic Systems

Midwest Logistics Systems Dedicated Yard Jockey truck driver Job at Midwest Logistic Systems

 ...success, and it fuels innovation, improves strategic thinking and cultivates leadership. Any applicant may request a reasonable accommodation to complete a job application, pre-employment testing, or job interview or to otherwise participate in the hiring process consistent... 

Medix™

Entry Level Clinic Assistant - 241993 Job at Medix™

 ...Title : Clinic Assistant (Entry Level) Overview : Looking for an entry level Clinic Assistant to join a team of professionals in providing excellent patient care in a Retina Specialty Clinic. This is a great opportunity to work in a team environment and work... 

Kenny Kent Chevrolet

Experienced/Certified Automotive Technician Job at Kenny Kent Chevrolet

 ...discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Insight Global

Senior Environmental Engineer Job at Insight Global

 ...Our client is seeking a Senior Environmental Engineer to join their team and sit out of one of the four Virginia offices. In this role, you will play a pivotal part in managing and executing complex water management initiatives, ensuring sustainable solutions for water... 

Insight Global

Research Associate - Afternoon Shift Job at Insight Global

 ...Duration: 1 year contract with extensions Pay: 20-22/hr Shift: Ranging from 2-11pm Requirements: ~ Bachelors degree...  ...steps in documented processes to keep the team moving forward, even during blocking events. Provide a comfortable and professional...